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Bulk Group Waste Management – Case Study

Bulk Group Logo

Bulk Group are waste & recycling experts based in Penistone, South Yorkshire. They run a fleet of vehicles & plant machinery and are using CheckPro to perform their daily checks & manage their workshop & maintenance scheduling.

Because their fleet of assets includes various specialised equipment including JCB, Bobcats & Trommels as well as Tippers, it was clear that the standard daily walk around checklists specified by DVSA wouldn’t fulfill their operational requirements. Therefore, when specifying an electronic defect management system, it was imperative that unique, custom checklists could be created quickly & easily.

After looking at various systems on the market, CheckPro was chosen due to its easy to use drag & drop system that lets them create checklists to match their requirements exactly.

They were also impressed by the instant notifications and the way the system lets them keep track of any defects identified during their daily checks without time consuming paperwork.

Diane Carr from Bulk Group said “Things are updated instantly, I can keep a check on drivers start times, it’s quick and easy to find anything without getting folders out. I can add different records to system like Brake tests, LOLER records, tests etc. The system also works well as an asset register.. Quick and easy for anyone in office to use.

As well as our main vehicles, we can also carry out checks on our Operators licence, fork lifts, JCB , Trommel, Brokk, Bobcat, Fuchs and also Site checks. “

At CheckPro we know that not all fleets are the same and there is no one size fits all daily walk around checklist that works for everyone, especially within the waste management & recycling industry. If you would like to find out how CheckPro can help streamline your compliance procedures contact us today for an online demo & free trial.

HGV Daily Checks

HGV Daily Walk Around Checks

Professional HGV drivers control what can be a potentially dangerous vehicle. A vast majority of operators and conscientious drivers know that it is extremely important for them to take their responsibilities seriously and consider daily walk around checks a vital part of staying safe on the road.

The Driver Vehicle Standards Agency (DVSA)  require a ‘roadworthiness’ check before using your vehicle every time and failure to do so not only endangers the driver, but other road users as well. That is why failure to carry out daily checks can result in fines of up to £5,000 or, in the event of an accident, liability.

CheckPro has produced a handy infographic for drivers & operators alike to refresh their knowledge of what is required during an HGV daily check and you can get yourself a free copy by clicking here. The DVSA also has a comprehensive guide to HGV daily checks and roadworthiness is available here.

There are a number of essential checks that should be completed yet the DVSA understand that drivers are not workshop mechanics so daily defect checks are not as thorough as a Periodic Inspections (usually 6 weekly).

Checks to be aware of include:

Mirrors & Glass – Ensure there are no cracks and vision is not impaired.

Spray Suppression – Check that all spray suppression measures are secure and in working order

Markers – Make sure all markers and signage such as Blind Spot warnings are secure and visible.

Coupling Security – Ensure the vehicle is coupled securely to the load.

Lights & Indicators – Confirm all in full working order with no blown bulbs

Daily Checks Are A Legal Requirement

When performing your daily checks it is worth remembering that it’s a legal requirement and that you should allow a reasonable amount of time to perform the checks. These can be completed with the use of a defect book, but the most efficient way is with a smartphone app such as CheckPro – you can find out more about the benefits of the CheckPro system here.

CheckPro will record the time taken to carry out the checks and will also send a GPS located time stamp back to base when submitted. You also need to ensure that you set your digital tachograph to “other work” , which will record this info for your drivers hours records.

When no defects are found, if using a defect book you can file a nil defect report for your records. The CheckPro app will record a nil defect report automatically for you.

Reporting Defects

When defects are identified it is vital that you confirm the severity of the issue with your transport manager – and remember if the vehicle is deemed unsafe to drive is a crime and a huge risk for yourself & other road users. You leave yourself and the operator open to prosecution, fines and penalty points.

Best practice will be to also record information on the report such as your name, date, time, mileage and registration details (all of which are recorded on the CheckPro app as standard).

In the event that you are stopped for a roadside check by Police, Highways Agency or the DVSA, the information you record either in the defect book or on the app is your legal record of compliance and can also be used in the audit trail for any identified defect.

To summarise, daily HGV walk around checks help to ensure the safety of all road users. The best way to carry out these checks and have a full, end to end audit trail without all the messy paperwork is with the CheckPro system.